About the Administrative Assistant Position

We are seeking a reliable, proactive, and highly organized Administrative Assistant to support the smooth and efficient operation of our office. In this vital role, you’ll handle a wide range of administrative and clerical tasks, including supporting management and team members, coordinating travel and meetings, preparing reports, and maintaining well-organized filing systems.

The ideal candidate will possess excellent written and verbal communication skills, demonstrate the ability to prioritize tasks in a fast-paced environment, and be proficient with office tools such as MS Excel and general office equipment. Prior experience in a similar role — particularly as a Secretary or Executive Administrative Assistant — and familiarity with our industry are highly valued.

Key Responsibilities

Coordinate and schedule appointments, meetings, and travel arrangements
Handle incoming calls, emails, memos, letters, and other communications
Prepare and edit reports, presentations, and meeting agendas
Take detailed meeting minutes and distribute accordingly
Maintain organized contact databases and filing systems
Welcome and assist office visitors and clients professionally
Act as a liaison between clients, staff, and management
Review and maintain office policies, procedures, and compliance documents
Track and manage office supplies, sourcing new vendors as needed
Prepare and submit expense reports and invoices
Work closely with senior and executive assistants to support upper management

Required Qualifications

Minimum of 3 years’ experience in an Administrative Assistant, Executive Assistant, or Virtual Assistant role
Strong knowledge of office management systems, procedures, and equipment (e.g., printers, fax machines)
Proficiency in MS Office, particularly Excel, PowerPoint, and Outlook
Exceptional time management, problem-solving, and organizational skills
Excellent written and verbal communication with strong attention to detail
Ability to handle multiple tasks and prioritize effectively
High school diploma required; associate’s or bachelor’s degree or relevant certification is a plus

What We Offer

A collaborative and inclusive work environment
Opportunities for professional growth and development
Competitive compensation and benefits
Supportive leadership and team culture

Ready to bring order, efficiency, and a positive attitude to our growing team? Apply now and join us in keeping our operations running smoothly every day.